Annual declaration on compliance open until 30 April 2020
In light of the COVID-19 pandemic, ASQA has extended the deadline for RTOs to complete the declaration of compliance from 31 March to 30 April 2020.
Each year, the Standards for Registered Training Organisations (RTOs) 2015 (the Standards) require all ASQA RTOs to submit an annual declaration on compliance.
The annual declaration is an important tool for both providers and for ASQA:
- for providers, the annual declaration is an opportunity to undertake a self-assessment and to make sure that all information ASQA holds about your operations is correct
- for ASQA, the annual declaration helps to identify emerging systemic issues in the VET sector.
The annual declaration is a simple online form. The form itself takes between 15 and 30 minutes to complete in most cases. However, to complete the declaration you will also need to assess your RTO’s compliance with the Standards, which may take longer if you are not regularly undertaking self-assessment of your RTO.
ASQA sent an email to each RTO’s Chief Executive Officer on Friday 21 February 2020. Each email contains a unique URL to your survey.
The annual declaration online form is available until midnight on
Tuesday 31 March 2020 Thursday 30 April 2020.
FAQs about the annual declaration process
All current RTOs that were registered as of 31 December 2019 are required to submit an annual declaration on compliance by 30 April 2020.
If your initial registration commenced in 2020, you are not required to submit the annual declaration this year.
ASQA will not accept late submission of the 2020 declaration. We advise providers to commence the declaration form well in advance of the 30 April 2020 deadline. If you did not receive an email, please see below (‘I didn’t receive an email with a unique URL to the survey—what do I do?’).
ASQA sent an email with a unique URL to the survey to each RTO’s Chief Executive Officer’s registered email address on 21 February 2020.
If you are an RTO CEO and have not received this email:
- please check your spam/junk mail folder
- check that your email address is correctly listed on training.gov.au
- if the address is incorrect, please:
- update the email address in asqanet
- contact the ASQA Info Line to request that ASQA re-send the email
- if you have previously unsubscribed from ASQA emails, please contact firstname.lastname@example.org and ASQA will reactivate the subscription to ASQA emails
- if none of the above apply, please contact the Info Line and advise that the RTO has not received the email.
Before attempting to complete this declaration, you are advised to conduct an assessment of your RTO’s compliance with the Standards and conditions of registration and to ensure that the information that ASQA holds about your RTO is correct.
Self-assessment is a useful process for all RTOs to undertake regularly.
Many RTOs will already have templates and tools that they use to conduct regular self-assessments. If you do not already have a system in place for regular self-assessments, you may choose to use ASQA’s Self-Assessment Tool to prepare for your annual declaration.
After you submit your declaration, you will be able to print, save to PDF and/or email a copy of your answers.
Once the declaration has been submitted, you cannot re-enter the declaration to change answers or print at a later date.
ASQA uses the information received through annual declarations to identify systemic risks to the quality of VET delivery and to ensure it holds correct information about each RTO’s operations.
This information is a requirement of clause 8.4 of the Standards. If you do not submit the requested declaration, ASQA will take regulatory action.
If you identify incorrect information about your RTO, you will be required to make the necessary changes in asqanet.
Please note that the ASQA Info Line team cannot process requests to change the information we hold about a provider by telephone.
ASQA typically includes information on pending deadlines (such as the deadlines to submit data) on the ASQA website and in the ASQA Update, a reminder is also sent to each RTO. However, it is up to every RTO to ensure they comply with the VET Quality Framework, which includes the Standards for Registered Training Organisations (RTOs) 2015 and Data Provision Requirements. Failure to report full and accurate data as and when required can result in ASQA taking regulatory action.
The declaration may only be submitted once. If you have completed the annual declaration on compliance, a message will appear confirming your submission when you click on the link provided in the original email sent by ASQA.